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ASER Bylaws

1.0 Name
 1.1 The name of this corporation shall be the American Society of Emergency Radiology.
 2.0 Purposes
 2.1 To facilitate, advance, and improve the imaging aspects of emergent patient care.
 2.2 To establish and promote emergency radiology as a distinct radiology subspecialty and as an area of special interest in other diagnostic imaging subspecialties.
 2.3  To develop educational curricula in emergency radiology for medical students, residents, fellows, and practicing radiologists.
 2.4 To provide continuing education and, through an annual scientific meeting, a forum for presentation of scientific information related to emergency radiology.
 2.5 To promote research in emergency radiology by clinical and basic science investigators, including residents and other trainees.
 2.6 To act as the resource body on emergency radiology for those interested in emergent patient care.
 2.7 To foster the development of emergency radiology as a distinct subspecialty in other nations and/or regions of the world.
 2.8 To develop and recommend standards of care in emergency radiology. 
 2.9 To publish a scientific journal for dissemination of emergency radiological, clinical, educational, and research information worldwide.
 3.0 Membership
 3.0.1 Membership shall be in the following categories: Founding, Charter, Fellow, Active, Associate, Member-in-Training, Inactive, and Emeritus.
 3.1 Active Member
 3.1.1 Shall be a practicing radiologist with an interest in emergency radiology, whose credentials are acceptable to the Membership Committee.
 3.2 Associate Member
 3.2.1 Shall be scientists, imaging technologists, physician assistants in radiology, practice assistants in radiology, or non-radiologist physicians with an interest in emergency radiology, whose credentials are acceptable to the Membership Committee.
 3.3 Member-in-Training
 3.3.1 Physicians in training (residents, fellows, or medical students) who have an interest in emergency radiology.
 3.4 Inactive
 3.4.1 A member who has significantly decreased his/her time in the active practice of radiology. Inactive status will be recommended by the Membership Committee, upon receipt of appropriate justification for status change. Inactive members shall be removed from the list of Active members and can be reinstated upon evidence of qualification.
 3.5 Emeritus
  Shall be any Active member or Fellow in good standing, who by reason of age or physical disability, who has retired from the active practice of radiology.
 3.6 Change in membership status. Requests for changes in membership status shall be made in writing to the Membership Committee Chair.
 3.7 Special Qualifications:
  These shall include Founding members, Charter members, and Fellows.
 3.7.1 Founding membership shall be limited to those eight radiologists who founded the Society. They include, in alphabetical order, Gordon C. Carson, John H. Harris, Jr., Alan Klein, Jack P. Lawson, James J. McCort, Stuart E. Mirvis, Charles F. Mueller, and Robert A. Novelline.
 3.7.2 

Charter members

Charter members shall be those radiologists who, in addition to the Founding members, include John V. Crues, William A. Finger, Denise G. K. Gray, Phyllis J. Kornguth, Nash Lawrason, Henry Lerner, James T. Rhea, Salvatore J. Sclafani, Barbara N. Weissman, and Gertraud Wollschlaeger.

 3.7.3 Fellow
  An Active member whose primary professional interest is in the field of emergency radiology, or who has made significant contributions to emergency radiology, and whose credentials are acceptable to the Honorary Awards Committee.
 3.7.4 Honorary Fellow Member
  This membership category was retired in 2012. 
 3.8 Privileges
 3.8.1

Active members in good standing shall have the right to propose candidates for nomination, to vote, to hold elected and appointed office, and to serve on all committees. Active members shall pay full dues. Active members on active military duty may receive a military discount on dues, as determined by the Executive Committee.

 3.8.2 Fellow members in good standing shall be entitled to all the privileges of Active members, including the right to propose candidates for nomination, to vote, to hold elective and appointed office, and to serve on all committees. They may attend and participate in the scientific meetings and other functions of the Society. Fellows are required to pay full dues. Fellows on active military duty may receive a military discount on dues, as determined by the Executive Committee.
 3.8.3 Associate members shall have the right to be appointed to committees (except the Nominating Committee), but shall not have the right to vote, hold elected office, or be a member of the Executive Committee. Associate members shall pay full society dues. Associate members on active military duty may receive a military discount on dues, as determined by the Executive Committee.
 3.8.4 Members-in-Training shall be entitled to all the privileges of Active members, except they shall not be entitled to propose candidates for nomination, vote, or hold elected office. They may be appointed to committees of the Society, except the Nominating and Honorary Awards Committees. Dues for Members-in-Training shall be no more than 50% of member dues, and may be less, as determined by the Executive Committee.
 3.8.5 Inactive members retain membership in the Society but may not propose candidates for nomination, vote, hold elective or appointed office or positions, or serve on committees. They are exempt from dues. Reversion to prior status must be applied for through the Membership Committee.
 3.8.6 Emeritus members shall have all the rights of membership, except the right to vote or hold elected office. Emeritus members are exempt from dues.
 4.0 Applications for Membership
 4.1 Applications for membership (Active, Associate and Member-in-Training) shall be made in writing or electronically to the Membership Committee on a form provided by the Society.
 4.2 The Membership Committee shall review new applications on at least a quarterly basis. This review will lead to a decision to either accept or present the candidate to the Executive Committee for further discussion. The applicant will receive written or electronic notice of the action by the Membership Committee.
 4.3 The Membership Committee shall report on the status of applications to the Executive Committee at the Annual Meeting or other duly called Executive Committee meeting.
 5.0 Officers and Executive Committee
 5.1 The officers of the Society shall be a President, a First Vice President and President-Elect, a Second Vice President, a Secretary, and a Treasurer.
 5.2 The Executive Committee will be comprised as stipulated in section 6.1.1.
 5.2.1 The immediate Past President, ACR Councilor, ACR Alternate Councilor, and the chair of the Annual Meeting Committee shall serve as non-voting ex-officio members of the Executive Committee and are not officers of the Society.
 5.2.2 Directors-at-large are fully privileged Executive Committee members but are not officers of the Society.
 5.3 Duties and Term of Office
 5.3.1 President
 5.3.1.1 Duties
 5.3.1.1.1 The President shall preside at the Annual Business Meeting, serve as chair of and preside at Executive Committee meetings, and shall be an ex-officio member of all standing and ad hoc committees of the Society, except the Nominating Committee. In addition, but not limited to the following, the President shall: make all societal appointments provided in the bylaws; represent the Society in all societal-related matters; be the official spokesperson of the Society; receive and review all committee reports prior to stated society meetings; be authorized to spend society funds, for society-related activities, in amounts not to exceed $500.00 for an individual item and not to exceed $2,500.00 per year; and oversee audits in conjunction with the treasurer. All actions taken by the President that exceed the authority granted to the President by these bylaws are subject to ratification by the Executive Committee at its next stated meeting.
 5.3.1.2 Term of Office
 5.3.1.2.1 The term of office of the President shall be for one (1) year. The term shall commence at the close of the Annual Meeting at which the President is elected and shall continue through the close of the Annual Meeting one (1) year later.
 5.3.2 First Vice President/President-Elect
 5.3.2.1 The First Vice President/President-Elect shall assume the responsibilities of the President and act on behalf of the President in the President's absence, or if the President is unable to discharge his/her duties and responsibilities. 
 5.3.2.2 The term of the First Vice President/President-Elect shall be for one (1) year. The First Vice President/President-Elect shall assume the office of President automatically at the conclusion of his or her predecessor's term.
 5.3.3 Second Vice President
 5.3.3.1 The Second Vice President shall function as President, in the event that both the President and the First Vice President are unable to do so.
 5.3.3.2 The term of office of the Second Vice President shall be for one (1) year. The Second Vice President shall be a member of the Annual Meeting Committee.
 5.3.3.3 The Second Vice President shall evaluate cities and meeting locations for future annual meetings. The Second Vice President's recommendation will be made to the Executive Committee for approval. If the Second Vice President is unable to meet these responsibilities, the First Vice President will fulfill this role, at the discretion of the President.
 5.3.4 Secretary
 5.3.4.1 The Secretary shall prepare the report of the Executive Committee meetings, including the Annual Business Meeting and significant committee reports. In addition, the Secretary shall prepare a newsletter to the membership containing: (1) highlights of the Annual Meeting for mailing in a timely manner following the meeting, (2) items arising from the Executive Committee meetings for discussion and action, and (3) items arising for discussion and action from the Annual Business Meeting, e.g. proposed changes to the bylaws, names, and short descriptions of nominees for elected positions.
 5.3.4.2 The term of office for the Secretary shall be for one (1) year. The Secretary shall be eligible to serve for three (3) consecutive one-year terms of office.
 5.3.5 Treasurer
 5.3.5.1 The Treasurer shall present a statement of the Society's finances to the Executive Committee and to the general membership at the Annual Business Meeting.
 5.3.5.2 The term of office for the Treasurer shall be for one (1) year. The treasurer shall be eligible to serve for three (3) consecutive one-year terms of office.
 5.3.5.3 The Treasurer shall also supervise periodic audits. A certified public accountant or accounting firm shall also supervise periodic audits. The results of the audit shall be presented to the membership at the Annual Business Meeting.
 5.3.6 ACR Councilor and Alternate Councilor to the American College of Radiology
 5.3.6.1 The bylaws of the American College of Radiology (ACR) provide for the ASER to have one (1) Councilor and one (1) Alternate Councilor.
 5.3.6.2 The Election of the Councilor and Alternate Councilor
 5.3.6.2.1 Election of the Councilor and Alternate Councilor shall be by the membership at the annual meeting of the Society. The Nominating Committee shall submit a slate of up to three (3) nominees for Councilor and up to three (3) for Alternate Councilor selected from eligible ASER membership.
 5.3.6.3 Term of Office
 5.3.6.3.1 The term of office of a Councilor shall be three (3) years. Councilors shall be eligible to succeed themselves for one (1) additional three-year term, but shall not be eligible for re-election for additional terms until a lapse of not less than one (1) year. The term of office of an Alternate Councilor shall be one (1) year. Alternate Councilors shall be eligible to succeed themselves. A Councilor or Alternate Councilor shall take office immediately following the ASER Annual Meeting.
 5.3.6.4 Duties of Councilor
 5.3.6.4.1 The duties of the Councilor shall include attending and actively participating in the ASER meetings, acting as liaison between ASER and the College, as well as stimulating preparation of resolutions from ASER for presentation at the ACR Council. The Councilor shall be a non-voting ex-officio member of the Executive Committee.
 5.3.6.5 Duties of Alternate Councilor
 5.3.6.5.1 The Alternate Councilor shall aid the Councilor in the performance of his or her duties and accompany the Councilor to meetings of the ASER and ACR. The Alternate Councilor shall act for the Councilor in the Councilor's absence, or in the event of the Councilor's inability to act. The Alternate Councilor shall be a non-voting ex-officio member of the Executive Committee.
 5.3.7 Director-at-Large
 5.3.7.1 The Society will maintain three (3) Director-at-Large positions, elected by the membership from a list of nominees prepared by the Nominating Committee. The list of candidates for each open position shall consist of no more than three (3) candidates and may be limited to a single member standing for re-election to that position. Elections for Directors-at-Large will occur by electronic balloting of all members with voting privileges not less than 30 days prior to the Annual Meeting. 
 5.3.7.2 Each Director-at-Large shall be elected for a one (1) year term and can be reappointed up to three (3) consecutive years. Thereafter, he/she shall not be eligible for re-election to additional terms until a lapse of not less than one (1) year.
 5.3.7.3 Each Director-at-Large shall represent the general membership at Executive Committee meetings and vote on their behalf. Directors-at-Large may be appointed to additional standing or ad hoc committees of the Society.
 5.4 Vacancies and Removals
 5.4.1 A vacancy in any of the foregoing offices because of death, resignation, removal or disqualification shall be filled by appointment by the Executive Committee for the unexpired portion of the term, or until the next annual meeting of the Society.
 5.4.2 Any elected officer may be removed from office by a three-fourths vote of the entire Executive Committee or by a three-fourths vote of the Active members at a special meeting called for that purpose by the Executive Committee, provided that the entire membership has received notice of such proposed removal at least 30 days in advance of such meeting.
 6.0 Committees
 6.0.1 The following shall be the standing committees of the Society: Executive, Membership, Bylaws, Annual Meeting, Nominating, Honorary Awards, Editorial Board, Education, Research, Strategic Planning, and Maintenance of Certification. 
 6.1.1 Executive Committee
 6.1.1.1 The Executive Committee shall be composed of the President, First Vice President/President-Elect, Second Vice-President, Secretary, Treasurer, and three (3) Directors-at-Large. The Immediate Past President, ACR Councilor, ACR Alternate Councilor, and the chair of the Annual Meeting Committee shall be non-voting ex-officio members of the Executive Committee.
 6.1.1.2 The Executive Committee shall conduct the business of the Society between the annual meetings, establish policy for the Society, implement all actions approved by the membership at the Annual Business Meeting, have all responsibility for the Society, and discharge any other responsibilities, as may be described in these bylaws. The quorum for the transaction of business or any specified item of business by the Executive Committee shall be a majority, five (5), of the eight (8) voting members. Unless otherwise provided in these bylaws, the vote of a majority of the voting members present at the time of vote shall be the act of the Executive Committee. Each eligible voting member of the Executive Committee shall have one (1) vote.
 6.1.1.3 At its discretion, the Executive Committee may periodically award one (1) or two (2) Gold Medals in recognition of distinguished and exemplary service to the American Society of Emergency Radiology and/or the specialty that it represents.
 6.1.1.4 At its discretion, the Executive Committee may bestow upon an ASER Gold Medalist the Winged Caduceus Award, in recognition of exemplary career-long service to the Society and the field of emergency radiology. To be eligible for this award, the candidate must be an ASER Gold Medalist, have provided many continuous years of service to the Society beyond expected term of service on the Executive Committee, and demonstrated verifiable achievements in advancing the Society's mission both nationally and internationally. Since the Winged Caduceus is reserved for those who have exhibited exemplary service over many years, it is anticipated that the Executive Committee will award it infrequently, perhaps once or twice per decade.
 6.1.1.5 All actions taken by the Executive Committee that exceed the authority granted to the Executive Committee by the provisions of the bylaws are subject to the ratification by the membership at the Annual Business Meeting.
 6.1.2

The Membership Committee shall review applications in accordance with Article 4.0 of these bylaws and present its recommendations to the Executive Committee prior to its annual meetings, or at any other duly called Executive Committee meeting. The Membership Committee shall consist of a Director at Large, the Secretary, and three (3) eligible members, one of whom may be the immediate past chair. The Membership Committee Chair and eligible members shall be appointed or re-appointed annually by the President. The Chair and eligible members may serve up to three (3) consecutive one-year terms in their respective roles. 

 6.1.3 

The Bylaws Committee shall review the bylaws annually for accuracy and completeness, and any proposed amendment submitted by a member. The Bylaws Committee shall edit, prepare, and submit amendments deemed appropriate to the Executive Committee for approval and then to the membership at large for vote. The Bylaws Committee shall consist of a director at large and three (3) eligible members, one of whom may be the immediate past chair. The Bylaws Committee Chair and eligible members shall be appointed or re-appointed annually by the President. The Chair and eligible members may serve up to three (3) consecutive one-year terms in their respective roles. 

 6.1.4 The Annual Meeting Committee shall consist of the Second Vice-President and members in good standing, as appointed by the President. The President shall designate the chair from the appointed members. The term of office of all members shall be for one (1) year. A member may serve three (3) consecutive one-year terms. 
 6.1.4.1 The Annual Meeting Committee shall make recommendations to the Executive Committee regarding the character and scope of the annual meeting of the Society; determine the format of each annual meeting; prepare the annual meeting program; at its members' discretion, and with the concurrence of the President, invite guest speakers; and be responsible for CME of the annual meeting.
 6.1.4.2

The Scientific Subcommittee of the Annual Meeting Committee shall receive and accept or reject proposed papers and/or exhibits for presentation at the Scientific Meeting. Scientific presentations may be presented by members or non-members of the Society. The Scientific Subcommittee shall be responsible for judging the competition among papers and exhibits for awards and prizes sponsored by the Society. The Scientific Subcommittee shall consist of a Chair and eligible members, one of whom may be the immediate past chair. The Scientific Subcommittee shall be appointed or re-appointed annually by the President and may recruit additional members to serve, subject to the approval of the President. The Chair and eligible members may serve up to three (3) consecutive one-year terms in their respective roles.

 6.1.5

The Nominating Committee shall prepare a slate of nominees for the President, First Vice President/President-Elect, Second Vice President, Secretary, Treasurer, the Councilor and Alternate Councilor of the ACR, as well as a list of up to three candidates for each of the three Director at Large positions, to be voted on by the general membership. The Nominating Committee shall consist of the Immediate Past President, President, First Vice President/President-Elect, and two (2) Active or Fellow members at large. The terms of the Nominating Committee Chair and members at large shall be for one (1) year only.

 6.1.6

The Honorary Awards Committee, after reviewing potential candidates, shall recommend Active members for advancement to Fellow in the Society. The Honorary Awards Committee shall consist of one (1) Gold Medalist and four (4) Fellows. The Honorary Awards Committee Chair and four additional eligible members shall be appointed or re-appointed annually by the President. The Chair and three eligible members may serve three (3) consecutive one-year terms in their respective roles.

 6.1.6.1 An Active member in good standing of the Society may be elected a Fellow by the Executive Committee. Such election shall be based on one or more of the following criteria: the accomplishment of significant translational or clinical research or educational activities in the field of emergency radiology, or superior service to the Society. Members eligible for selection shall have an outstanding reputation among colleagues. Members shall not be eligible for nomination for Fellow until they have completed seven (7) years as an Active member of the Society. Members eligible for election to Fellow shall be nominated by any two (2) Fellows, both of whom are not associated with the nominee in practice. All nominations shall be signed by two (2) Fellows of the Society who shall supply supporting letters. The Honorary Awards Committee shall present its recommendations concerning any candidate for Fellowship in the Society to the Executive Committee. The awarding of Fellowship shall be by 2/3 majority vote of voting Executive Committee members.
 6.1.6.2 The Honorary Awards Committee will suggest nomination(s) for the Gold Medal Award to the Executive Committee.
 6.1.7 The Editorial Board shall consist of the Editor-in-Chief of Emergency Radiology, who is appointed by the Executive Committee, and at least three (3) additional members to be appointed by the Editor-in-Chief, who are not subject to the Executive Committee approval. The Editor-in-Chief and all editorial board members should be members in good standing. The Editor-in-Chief appointment has no term limit, is annually renewable, and shall be reviewed on an annual basis by the Executive Committee. The Executive Committee directs the Editor-in-Chief to establish an Editorial Board to assist and advise him/her with the creation of Emergency Radiology. The President and First Vice President/President-Elect of the Society shall meet with the Editorial Board and representative of the publisher during the Annual Meeting. The Editor-in-Chief shall present a "State of the Journal" report to the Executive Committee and the membership at the Annual Business Meeting of the Society. 
 6.1.8

The Education Committee shall propose and execute projects to fulfill the educational mission of the Society. The Education Committee shall consist of a chair and at least three (3) additional members, one of whom may be the immediate past chair. The Education Committee Chair and eligible members shall be appointed or re-appointed annually by the President. The Chair and eligible members may serve up to three (3) consecutive one-year terms in their respective roles.

 6.1.9

The Research Committee shall foster research by ASER members and facilitate multicenter trials among ASER members. The Research Committee shall consist of a chair and additional members, one of whom may be the immediate past chair. The Research Committee Chair and eligible members shall be appointed or re-appointed annually by the President. The Chair and eligible members may serve up to three (3) consecutive one-year terms in their respective roles.

6.1.10 The Strategic Planning Committee shall periodically review the strategic position of the Society and plan future goals and initiatives. The Strategic Planning Committee shall consist of the President, who shall serve as chair, and a number of eligible members, who shall be appointed or re-appointed annually by the President. The members may serve up to five (5) consecutive one-year terms in their respective roles.
 6.1.11 The Maintenance of Certification Committee (MOC) shall create a pathway to certification in emergency radiology. The MOC Committee shall consist of a chair and at least (3) three other eligible members, who shall be appointed or re-appointed annually by the President. The chair and eligible members may serve up to three (3) consecutive one-year terms in their respective roles.
 7.0 Meetings
 7.1 The Society shall meet annually and such meetings shall consist of business, educational, and scientific sessions.
 7.2 The quorum for the Business Meeting shall consist of twenty-percent (20%) of the members of the Society eligible to vote, as specified in Section 3.8 of these bylaws of the Society,  who are registered and attending the Annual Meeting.
 8.0 Procedures
 8.1 The fiscal year of the Society shall coincide with the calendar year.
 8.2 All meetings of the Society, including the Annual Meeting, shall be governed by the current edition of Sturgis Rules of Order.
 8.3 Order of business:
   a. Call to order
   b. Reading of minutes
   c. Secretary's report
   d. Treasurer's report
   e. Committee reports, including election of new members/fellows
   f. Old business
   g. New business
   h. Report of Nominating Committee
   i. Election of officers
   j. Installation of officers, if not on the agenda of the Awards Ceremony
   l. Adjournment
 9.0 Dues and Fees
 9.1 The dues of the Society shall be due and payable on January 1. Dues so paid shall cover the fiscal year beginning on that date. The dues shall be set annually by the Executive Committee, upon recommendation of the Treasurer.
 10.0 Amendments
 10.1 These bylaws may be amended at any Annual Business Meeting of the Society by two-thirds of the members present. Notice of the proposed amendment changes shall be circulated with the agenda for the meeting, at which the vote is to be taken.
 11.0 Dissolution
 11.1 In the event of dissolution of the Society, all real assets and money shall be donated to The American College of Radiology, the Radiological Society of North America, and The American Roentgen Ray Society, in equal portions. Alternatively, another scientific organization can be chosen successor, as deemed appropriate by the Executive Committee with the approval of the membership.
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