AMERICAN SOCIETY OF
EMERGENCY RADIOLOGY
BYLAWS
ASER
To advance the quality of
diagnosis and treatment of acutely ill or injured patients by means of medical
imaging and to enhance teaching and research in Emergency Radiology.
1.0 Name
The
name of this corporation shall be the American Society of Emergency Radiology.
2.0 Purposes
2.1 To advance and improve the radiological aspects of emergent
patient care.
2.2 To establish Emergency Radiology as an area of special interest
in the field of diagnostic imaging including sequencing, prioritization, and
management of the delivery of imaging services.
2.3 To develop educational curricula in Emergency Radiology for
both medical students and residents.
2.4 To provide, through an annual scientific
meeting, a mechanism for presentation of scientific information on various
aspects of Emergency Radiology and continuing education.
2.5 To promote research in Emergency Radiology by clinical and
basic science investigators, including residents and other trainees.
2.6
To
act as the resource body on Emergency Radiology for those interested in
emergent patient care.
2.7
To
foster the development of Emergency Radiology in other nations and/or regions
of the world.
2.8
To
develop and recommend standards of care in Emergency Radiology.
2.9
To
publish a scientific journal for dissemination of emergency radiological,
clinical, educational, and research information worldwide.
3.0 Membership
Membership
shall be in the following categories: Founding, Charter, Fellow, Active,
Associate, Member-in-Training, Inactive, Emeritus and Honorary Fellow.
3.1 Active Member. Shall be a diplomat of the ABR,
AOBR, the Royal College of Physicians
of
3.2 Associate Member. Shall be other radiologists
(non certified by the ABR, AOBR or the Royal College
of Physicians and Surgeons of Canada or equivalent), scientists or physicians
with an interest in Emergency Radiology whose
credentials are acceptable to the Executive Committee.
3.3 Member-in-Training. Physicians in training in the field of Radiology (Residents or Fellows)
who have an interest in Emergency Radiology.
3.4 Emeritus.
Shall be any active member or fellow, in good
standing, who by reason of age or
physical disability has retired from the active practice of Radiology.
3.5 Honorary Fellow Member. Shall be those who by virtue of residence, education, profession, or lack of Board
Certification are ineligible for admission
as members of ASER other than honorary, but whose
standing or preeminent
contributions to the science or the practice of emergency radiology entitle them
to recognition. Nominations may be made by
any fellow of the ASER. The nomination must be in writing, giving in
detail the nominee's
qualifications for honorary membership, and must be accompanied by letters of
support from at least two (2) sponsoring ASER fellows, meet all
other criteria as may be established by the ASER and must be sent to the Secretary at least three
months before the meeting of the Executive
Committee at which they are to be acted upon.
The Secretary shall send a
copy of the nominee's record with the name of the nominee's sponsor to each member
of the Executive Committee at least two (2) months before
such meeting of the Executive Committee.
At that meeting, the nomination
shall be voted upon by the Executive Committee; two (2) dissenting votes shall disqualify a nominee for honorary
membership. Candidates for honorary membership shall be submitted to
the Executive Committee by the
Fellowship and Honorary Member Committee. Nominees approved by the Executive
Committee shall be presented to the active membership (Business
meeting) for election.
3.6 Change in membership status. Request for change in membership status shall
be made in writing to the Secretary.
3.7 Special
Qualifications:
These shall include founding members, charter members and fellows
3.7.1 Founding membership shall be limited to
those eight Radiologists who founded the Society. They include, in alphabetical order, Gordon
C. Carson, John H. Harris, Jr., Alan Klein, Jack P. Lawson, James J. McCort,
Stuart E. Mirvis, Charles F. Mueller, and Robert A. Novelline.
3.7.2 Charter Members. Charter members shall be
those Radiologists who, in addition to the Founding members, were instrumental
in the formation of ASER. Charter
members, in addition to Founding members, include John
V. Crues, William A. Finger, Denise G. K. Gray,
Phyllis J. Kornguth, Nash Lawrason,
Henry Lerner,
James T.
Rhea, Salvatore J. Sclafani, Barbara N. Weissman and Gertraud Wollschlaeger.
3.7.3 Fellow.
A Radiologist who is a diplomat of the American Board of Radiology
or the American Osteopathic Board of Radiology, or equivalent,
whose primary professional interest is in the field of Emergency Radiology
or who has made significant contributions to Emergency Radiology, and whose
credentials are acceptable to the Fellowship
Committee.
3.8 Privileges
3.8.1 Fellows shall be entitled to vote, to hold elective and
appointed office, and to serve on all committees. They may attend and participate in the
scientific meetings and other functions of the Society. Fellows are required to pay full dues.
3.8.2 Only active members in good standing shall have the right to
propose candidates for nomination, to vote and to hold office. Active members
shall be entitled to all the privileges of Fellows and shall be entitled to hold elective office. Members may serve on committees and may hold
appointed positions. Members shall pay
full dues.
3.8.3 Associate members shall have the right to be appointed to
Committees (except the Nominating Committee) but shall not have the right to vote, hold elective office, or be
a member of the Executive Committee.
Associate members shall pay full society dues.
3.8.4 Members-in-training shall be entitled to all the privileges of
Active members except they shall not be entitled to vote or hold office. They may serve on committees of the Society
(except for the Nominating
Committee). Dues for members-in-training
shall be no more than 50% of the member dues and may be less as determined by
the Executive Committee.
3.8.5 Emeritus members shall have all the rights of membership except
the right to hold elective office.
Emeritus members are exempt from dues.
3.8.6 Honorary Members shall have the right to be appointed to
committees, but shall not have the right to vote, hold elective office, or
serve on the Executive Committee.
3.9 Application
3.9.1 Applications for Active membership shall be made in writing or
electronically to the Membership
Committee on a form provided by the Society.
3.9.2 The Membership Committee shall review new applications on at
least a quarterly basis. This review will lead to a decision to either accept
or present the candidate to the Executive Committee for further discussion. The
applicant will receive written or electronic notice of the action by the
Membership Committee. This review will
lead to a decision to either accept or present its recommendation
relative to each applicant to the Executive Committee for action at its
mid-year or annual business meeting, or at any other duly called executive
committee meeting.
3.9.3 The Membership Committee shall report on the status of
applications to the Executive Committee at the annual meeting or other duly
called Executive Committee meeting. Upon recommendation of the Membership
Committee, the Executive Committee shall approve, reject or defer membership at
the annual business meeting, or at any other duly called executive committee
meeting.
3.9.4 Application for Emeritus membership shall be made in writing to
the Secretary. The application must
state the grounds for qualification as described in Section 3.1.3 of these
By-laws. The application shall be
submitted to the Executive Committee for action.
3.9.5 Applications for Honorary Fellowship shall
be made upon submission of the
candidate's name and qualifications to the Membership
Committee by a Fellow or Active Member of the Society
acting as sponsor and at least two supporting letters of recommendation
also provided by Fellows and/or Active Members of the Society.
4.0 Officers
4.1 The officers of the Society shall be a President, a First
Vice-President and President-Elect, a Second Vice-President, Secretary, and
Treasurer.
4.2 Duties and Term of Office
4.2.1 President
4.2.1.1 Duties
The
President shall preside at the Annual Business meeting, serve as Chair of and
preside at Executive
Committee meetings,
and shall be an ex-officio member of
all standing and ad hoc committees
of the Society, except the Nominating Committee.
In addition, but
not limited to the following, the President shall:
·
Make
all societal appointments provided in the Bylaws.
·
Represent
the Society in all societal-related matters.
·
Be
the official spokesperson of the Society.
·
Receive,
and review, all committee reports prior to stated
societal meetings.
·
Be
authorized to spend societal funds, for societal related activities, in amounts
not to exceed $500.00.
·
All
actions taken by the President, which lie outside the authority granted to the
President by these Bylaws, are subject to ratification by the Executive
Committee at its next stated meeting.
4.2.1.2 Term of Office
The
term of office of the President shall be for two (2) years. The term shall commence at the close of the
annual societal meeting at which the President is elected and shall continue
through the close of the annual meeting of the Society.
4.2.2 First Vice-President / President-Elect
4.2.2.1 The First Vice-President/President-elect shall assume the
responsibilities of the President and act on behalf of the President in the
President's absence or if the President is unable to discharge his/her duties
and responsibilities.
He/she
shall be a member of the Scientific Program Committee and the Site Selection
Committee, and can serve as the Chair of either committee during his/her term.
4.2.2.2 The term of the First Vice-President/President-Elect shall be identical to that of the President.
4.2.3 Second Vice-President
4.2.3.1
The
Second Vice-President shall function as President in the event that both the
President and the First Vice-President and President- Elect are unable to do
so.
4.2.3.2
The
term of office of the Second Vice-President shall be for one year. The Second Vice- President may serve for two
consecutive one-year terms. The second VP shall be a member of the Scientific
Program Committee and should serve as Chairman during his/her term.
4.2.4 Secretary
4.2.4.1
The
Secretary shall prepare the report of the Executive Committee meetings;
including the Annual Business meeting and significant committee reports
4.2.4.2
The
Term of office for the Secretary shall be for one (1) year. The Secretary shall be eligible to serve for
three (3) consecutive one-year terms of office.
4.2.4
Treasurer
4.2.5.1
The
Treasurer shall present a statement of the Society’s Finances to the Executive Committee at its mid-year meeting
and to the Executive Committee and to the general membership at the Annual
Meeting.
` 4.2.5.2 The term of office for the Treasurer shall
be for 3 years.
4.2.5.3 The Treasurer shall also supervise
periodic audits. A Certified Public
Accountant or accounting firm will be hired to perform the audit. The results of the audit shall be presented
to the membership at the Annual Meeting.
4.2.6 Councilor and Alternate Councilor to the
The
By-laws of the
4.2.6.1 The Election of Councilor and Alternate Councilor. Election of Councilor and Alternate Councilor
shall be by the membership at the Annual Meeting of the Society. The Nominating Committee shall submit a slate
of up to three (3) nominees for Councilor and up to three (3) for Alternate Councilor
selected from eligible ASER membership.
4.2.6.2 Term of
Office. The term of office of a
Councilor shall be three (3) years.
Councilors shall be eligible to succeed themselves for one additional
three- (3) year term, but shall not be eligible for re-election to additional
terms
until
a lapse of not less than one (1) year.
The term of office of an Alternate councilor shall be one (1) year. Alternate Councilors shall be eligible to
succeed themselves.
A
Councilor or Alternate councilor shall take office immediately following the
ACR Annual Meeting.
4.2.6.3
Duties of Councilor. The duties
of the Councilor shall include
attending and actively participating in the ASER meetings,
acting as liaison between ASER and the
College, as well as stimulating preparation of resolutions from ASER for presentation at the ACR council.
4.2.6.4
Duties of the Alternate Councilor. Alternate councilors
shall
aid the Councilor in the performance of their duties
and accompany the
Councilor to meetings of the ASER and
ACR. The Alternate Councilor shall act
for the Councilor in the Councilor's absence or in the event of the Councilor's
inability to act.
4.3 Vacancies and Removals
4.3.1 A vacancy in any of the foregoing offices because of death,
resignation, removal, disqualification otherwise shall be filled by appointment
by the Executive Committee for the unexpired portion of the term, or until the
next annual meeting of the Society.
4.3.2 Any elected officer may be removed from office by a
three-fourths vote of the entire Executive Committee or by a three-fourths vote
of the Active Members at a special meeting called for that purpose by the
Executive Committee, provided that the entire membership has received notice of
such proposed removal thirty (30) days in advance of such meeting.
5.0 Committees
5.1 Standing Committees
The
following shall be the standing Committees of the Society; Executive,
Membership, Bylaws, Scientific Program, Nominating, Fellowship, Audit, Site Selection, and Editorial.
5.1.1 Executive Committee
The
Executive Committee shall be composed of
the immediate Past President, President, First
Vice-President/President-Elect, second Vice-President, Secretary, Treasurer,
Chairman of the Scientific Program Committee, and three (3) Members-at-large
elected by the membership from a list of nominees prepared by the Nominating
Committee. The members at large shall be elected for a 1 year-term and can be
reappointed up to 3 consecutive years. The first Director at large shall be a
member and serve as a steward of the Membership Committee. The second Director
at Large shall be a member and serve as a steward of the Bylaws Committee. The
third Director at large shall be a member and serve as a steward of the Audit
Committee.
The
Executive Committee shall conduct the business of the Society between the
Annual Meetings, establish policy for the Society, implement all actions
approved by the membership at the Annual Business meeting, have all fiscal and
fiduciary authority and responsibility for the Society, and discharge other
responsibilities as may be described in these Bylaws. All actions taken by the Executive Committee,
which lie outside the authority granted to the Executive Committee by the
provisions of the constitution and Bylaws, are subject to ratification by the
membership at the Annual Meeting.
At
its discretion, the Executive Committee may periodically award one (1) or more
Gold Medals in recognition of distinguished and exemplary service to the American
Society of Emergency Radiology and/or the specialty that it represents.
5.1.2 The Membership Committee shall be appointed by the President. It shall consist of a Director at
large, the Secretary, and three
eligible members. The length of
subsequent terms of office shall be at the discretion of the President and
President-Elect but shall not exceed 3 years.
The
Membership Committee shall review all applications for membership in accordance
with Article 3.1 of these bylaws and present its recommendation relative to
each applicant to the Executive Committee prior to its annual meetings, or at
any other duly called executive committee meeting.
5.1.3
The
Bylaws Committee shall consist of a Director at large and three (3) eligible
members appointed by the President. The By-laws Committee shall review the
By-laws annually, prepare and submit for membership consideration any
amendments
deemed appropriate and shall edit and present to the
membership proposed amendments submitted by a member.
5.1.4 The Scientific Program Committee shall
consist of the President, First
Vice- President, second Vice-President, and five (5) members appointed by the President. The President
shall designate the Chair and
Co-Chair from the appointed members. The term of office of all members shall be for one (1) year.
A member may serve three (3) consecutive
one-year terms. The Scientific Program Committee shall make recommendations to
the Executive Committee regarding the
character and scope of the Scientific Meeting of the Society. The Scientific
Program Committee shall determine the format of each Scientific Meeting, shall prepare the Scientific Program,
receive and accept or reject proposed
papers and/or exhibits for presentation at the
Scientific Meeting. Scientific presentations
may be presented by members or
non-members. The Committee may invite guest speakers
with the concurrence of the Executive Committee. Invited guest speakers may be excused from registration fees.
5.1.5 The Nominating Committee shall be appointed by
the President, and consist of the following members, the immediate Past
President, President, President Elect, the Vice President and two (2) active members
at large appointed by the President. The term of office of the members at large
shall be for one (1) year only.
The
Nominating Committee shall prepare a slate of nominees for the President, First
Vice-President/President-Elect, Second Vice-President, Secretary, Treasurer, 3
Directors at large of the Executive Committee, and the Councilor and Alternate
Councilor to the ACR.
5.1.6 The
Audit Committee was deleted. The Audit is overseen by the Treasurer and the
President of the Society.
5.1.7
The
Fellowship and Honorary Member Committee shall be Chaired by the senior member,
and consist of 3 fellows appointed for terms of 1, 2 & 3 years respectively
by the President. Subsequent terms shall be for 3 years. The Fellowship Committee shall ask for,
receive and review applications for advancement from member to fellow status in
the Society. An active member in good standing of the Society who has shown
interest in the advancement of emergency radiology may be elected a fellow by
the Executive Committee. Such election
shall be based on one or more of the following criteria:
a. The accomplishment of significant scientific or clinical
research in the field of emergency radiology.
b. The performance of outstanding service as
a teacher of emergency radiology.
c. Significant service to the Society.
Members
eligible for selection shall have an outstanding reputation among
colleagues. As a result of superior
service members shall not be eligible for nomination to fellowship until they
have completed 4 years as an active member of the Society. Members eligible for election to fellowship
shall be nominated by any two fellows, one of whom is not associated with the
nominee in practice. All nominations
shall be signed by two fellows of the Society who shall supply supporting
letters. The fellowship committee shall
support its recommendations concerning any application for fellowship in the
Society to the Executive Committee. The
awarding of fellowship shall be by 2/3-majority vote of fellows on the
Executive Committee.
Exceptions
to these qualifications:
Fellowship
in the ASER may be made by vote of the fellows or the Executive Committee who
are in attendance at duly called meetings between the annual meetings, or by
fellows on the Executive Committee who are in attendance at the annual meeting.
5.1.7.1
Site
Selection Committee shall consist of the President Elect, and any designate of
the President Elect. The Chair of the Committee shall be the President-Elect,
during whose term the Annual Meeting will be in the city to be selected. The Site Selection Committee shall present
the names of not more than three (3) cities to the Executive Committee for
consideration as future Annual Scientific Meeting sites. The Committee may present a preliminary
report on duly called ordinary meetings of the Executive Committee but shall
present a final report to the Executive Committee at its Annual meeting. The Executive Committee shall designate the
city for the meeting next appropriate.
5.1.7.2
The
Editorial and Publications Committee shall consist of the Secretary, the
Editor-in-chief as the Chair, the Associate Editor, the Chairperson of the
Scientific Program, and one member at large to be appointed by the
President. The Editorial Committee shall
be responsible for producing Emergency Radiology and other Society publications. The Committee shall meet
with the Editorial Board and representative of the publisher during the Annual
Meeting. The Editor-in-chief shall
present a “State of the Journal” report to the Executive Committee and the
membership at the Annual Business meeting of the Society.
5.1.7.3
The
Education and Research Committee shall consist of at least the following 8
members: the President, Immediate past President, President Elect, Vice
President, Program Committee Chair, Editor-in-Chief, 2 members at large and any
additional member(s) appointed by the President. The Education and Research
Committee shall be responsible for CME of ASER members, shall propose projects
to fulfill the educational mission of the Society and shall serve as a liaison
between the Program Committee and the Editorial Committee. The Committee shall
be responsible for judging the competition for awards and prizes sponsored by
the Society and shall foster and monitor multicenter
trials among ASER members.
6.0 Meetings
6.1 The Society shall meet annually and such meetings shall consist
of business and scientific sessions.
6.2 If there is no quorum for conducting business at the Annual
Meeting, The quorum shall consist of
twenty percent (20%) of the Active membership of the Society registered
and attending the annual meeting.
7.0 Procedures
7.1 The fiscal year of the Society shall
coincide with the calendar year.
7.2 All meetings of the Society, including the Annual Meeting,
shall be governed by the current edition of Sturgis Rules of Order.
7.3 Order of business:
a. Call to order
b.
c. Secretary's report
d. Treasurer's report
e. Committee Reports, incl. election of new
members/fellows
f. Old business
g. New business
h. Report of Nominating Committee
i. Election of officers
j. Installation of officers
k. Appointment of committees
l. Adjournment
8.0 Dues and Fees